MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT

BROWARD COUNTY REGULAR BOARD MEETING JUNE 20, 2019
9:30 A.M.

Special District Services, Inc.
6625 Miami Lakes Drive, Suite 374 Miami Lakes, FL 33014

www.meadowpinescdd.org 305.777.0761Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT
Cobblestone Clubhouse 14701 SW 10th Street Pembroke Pines, FL 33027
REGULAR BOARD MEETING
June 20, 2019
9:30 a.m.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Consider Appointments to Fill Vacancies: Seat #1, #2 & #5
Administer Oath of Office & Review Board Member Responsibilities and Duties
Election of Officers
Chairperson
Vice Chairperson
Secretary/Treasurer
Assistant Secretaries
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
1.   October 18, 2018 Regular Board Meeting Minutes.	Page 2
Old Business
New Business
1.   Consider Resolution No. 2019-01 – Adopting a Fiscal Year 2019/2020 Proposed Budget.	Page 6
Administrative Matters
1. Statement of Financial Interests-Disclosure – 2018 Form 1, Filing Deadline: July 1, 2019
Board Members Comments
Adjourn

BROWARD DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and Legal Holidays
Ft. Lauderdale, Broward County, Florida

STATE OF FLORIDA COUNTY OF BROWARD:

Before the undersigned authority personally appeared GUERLINE WILLIAMS, who on oath says that he or she is the LEGAL CLERK, of the Broward Daily Business Review f/k/a Broward Review,   a   daily   (except   Saturday,   Sunday   and Legal Holidays) newspaper, published at Fort Lauderdale, in Broward County, Florida;  that  the  attached  copy  of advertisement, being a Legal Advertisement of  Notice  in  the matter of

MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT - FISCAL YEAR 2018/2019 REGULAR MEETING SCHEDULE

in the XXXX Court,
was published in said newspaper in the issues of 10/11/2018
Affiant further says that the said Broward Daily Business
Review is a newspaper published  at  Fort  Lauderdale,  in  said Broward County, Florida  and  that  the  said  newspaper  has heretofore   been   continuously   published   in    said    Broward County,   Florida   each   day   (except   Saturday,    Sunday    and Legal  Holidays)  and  has  been  entered  as  second  class  mail matter at  the  post  office  in  Fort  Lauderdale  in  said  Broward County,  Florida,  for  a  period  of   one   year   next   preceding   the first  publication  of  the  attached   copy   of   advertisement;   and affiant  further  says  that  he  or  she   has   neither   paid   nor promised     any     person,    firm    or	any     discount,

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MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
OCTOBER 18, 2018

CALL TO ORDER

District Manager Armando Silva called the October 18, 2018, Regular Board Meeting of the Meadow Pines Community Development District (the “District”) to order at 10:21 a.m. in the Cobblestone Clubhouse located at 14701 SW 10th Street, Pembroke Pines, Florida 33027.

PROOF OF PUBLICATION

Proof of publication was presented which showed that notice of the Regular Board Meeting had been published in the Broward Daily Business Review on October 11, 2018, as legally required.

ESTABLISH A QUORUM

Mr. Silva determined that the attendance of Chairman Douglas Harrison, Vice Chairman Leon Brown and Supervisor Jennifer Marmanillo constituted a quorum and it was in order to proceed with the meeting.

Also in attendance were: District Manager Armando Silva of Special District Services, Inc.; and General Counsel Vanessa Steinerts of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
July 17, 2018, Special Board Meeting & Public Hearing Minutes

Mr. Silva presented the minutes of the July 17, 2018, Special Board Meeting & Public Hearing and asked if there were any corrections and/or revisions. There being none, a motion was made by Mr. Harrison, seconded by Ms. Marmanillo and passed unanimously approving the minutes of the July 17, 2018, Special Board Meeting & Public Hearing, as presented.

OLD BUSINESS
Update Regarding Pressure Cleaning and Painting (Clear Coat) of Wooden Guardrail along the Perimeter of the Wetland Mitigation Area

Mr. Silva advised that the pressure cleaning and painting of the perimeter wooden guardrail along the wetland mitigation area had been completed and inspected by the District. No more action regarding this matter was needed.

Update Regarding Traffic Signage Request – Pembroke Road & NW 147th Avenue

Mr. Silva presented the response that was provided by the Broward County Traffic Engineering Division regarding the potential installation of a “Slow Down” sign for westbound traffic on Pembroke Road within the City of Pembroke Pines. In summary, a field review by the Broward County Traffic Engineering Division determined that the sight distance for southbound/westbound stopped vehicles exceeds the minimum criteria outlined in the Florida Department of Transportation Design Manual. The recommended means by which to address vehicular speeding concerns is through selective enforcement by the City of Pembroke Pines police department. The Board did not require any further action regarding this item.

NEW BUSINESS
Consider Resolution No. 2018-06 – Adopting a Fiscal Year 2017/2018 Amended Budget

Mr. Silva presented Resolution No. 2018-06, entitled:

RESOLUTION NO. 2018-06

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2017/2018 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

Mr. Silva read the title of the resolution into the record and provided an explanation for the document. He indicated that there was a fund balance of approximately $94,412 at the end of the fiscal year. A discussion ensued after which:

A motion was made by Mr. Harrison, seconded by Mr. Brown and unanimously passed to adopt Resolution No. 2018-06, as presented, thereby setting the amended/revised budget for the 2017/2018 fiscal year.

Discussion Regarding Sewer Line Break – 1126 SW 147th Avenue

Mr. Harrison advised that there had been a recent sewer line break within the District, specifically near the address 1126 SW 147th Avenue, which was being repaired by the City of Pembroke Pines. Mr. Silva reminded the Board that the City of Pembroke Pines had approved a line item in their budget for Cobblestone community upgrades to the sewer line system and that the project would take place within a year. More information regarding this matter will be provided at the next Board meeting.

ADMINISTRATIVE MATTERS
Financial Risk Management Policy Review/Update

The Board Members were advised that Special District Services, Inc. (“SDS, Inc.”), acting in the capacity of District Manager, as part of best management practices and to satisfy annual audit requirements does implement certain measures and procedures to identify and mitigate financial mismanagement/fraud risks, as follows:

Each month the District’s operating/checking bank account is reconciled by an authorized person who has not deposited funds to, processed expenditures or written checks from, that particular operating/checking account; and

Each expenditure from the District’s operating/checking account requires a minimum of two (2) approvals from authorized staff and/or District officials and the respective approvals are provided by persons other than the preparer of the expenditure(s); and

All financial transactions are logged and maintained by the District Manager for record keeping purposes; and

A designated member of the Board, typically the Chairperson (by an electronic approval procedure), has an opportunity to review the District’s expenditure(s) prior to the payment(s) being released; and

The District engages an independent firm, pursuant to Chapter 218.391, Florida Statutes, to audit the prior year’s financial activities (October 1st through September 30th) from which an independent fiscal year annual audit is prepared; and

Within sixty (60) days of the end of each fiscal year (September 30th) the District’s Board of Supervisors reviews, pursuant to Chapter 189.418(5), Florida Statutes, the prior year’s budget relative to actual revenues and expenditures and adopts by resolution an amended/revised final budget.

Discussion Regarding November 2018 General Election – Seats #1, #3 & #5

Mr. Silva indicated that no one had qualified for Seats #1 (Mr. Harrison), #3 (Mr. Brown) & #5 (Vacant) during the 2018 General Election. Since it is anticipated that the Board will not meet again until sometime in the New Year, it would be in order to declare a vacancy in Seats #1, #3 & t #5, effective as of the second Tuesday (November 20, 2018) following the November General Election (November 6, 2018). Pursuant to Section 190.006, Florida Statutes, incumbents (holdover Board Members) will serve no longer than ninety (90) days (from November 20, 2018) or until appointments to the vacancies have been made. A discussion ensued after which:

A motion was made by Mr. Brown, seconded by Ms. Marmanillo and unanimously passed declaring a vacancies on the Meadow Pines Community Development District Board of Supervisors in Seats #1, #3 & #5, effective as of November 20, 2018; and the Board shall appoint qualified electors within ninety
(90) days from November 20, 2018, to fill said vacancies.

BOARD MEMBER COMMENTS

There were no comments from the Members of the Board.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Mr. Harrison, seconded by Mr. Brown and unanimously passed to adjourn the Regular Board Meeting at 10:31 a.m.

 	
Secretary/Assistant Secretary	Chairperson/Vice-Chairperson

RESOLUTION NO. 2019-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET AND NON-AD VALOREM SPECIAL ASSESSMENTS FOR FISCAL YEAR 2019/2020; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors (“Board”) of the Meadow Pines Community Development District (“District”) is required by Chapter 190.008, Florida Statutes, to approve a Proposed Budget for each fiscal year; and,

WHEREAS, the Proposed Budget including the Assessments for Fiscal Year 2019/2020 has been prepared and considered by the Board.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT THAT:

Section 1. The Proposed Budget  including  the  Assessments  for  Fiscal  Year 2019/2020 attached hereto as Exhibit “A” is approved and adopted.

Section 2.       A Public Hearing is hereby scheduled for 	, 2019 at 9:30 a.m. in the Cobblestone Clubhouse, 14701 SW 10th Street, Pembroke Pines, FL 33027, for the purpose of receiving public comments on the Proposed Fiscal Year 2019/2020 Budget.

PASSED, ADOPTED and EFFECTIVE this 20th day of June, 2019.

ATTEST:	MEADOW PINES
COMMUNITY DEVELOPMENT DISTRICT

By: 			By:		 Secretary/Assistant Secretary			Chairperson/Vice-Chairperson

Meadow Pines Community Development District

Proposed Budget For Fiscal Year 2019/2020
October 1, 2019 - September 30, 2020

CONTENTS

PROPOSED BUDGET

DETAILED PROPOSED BUDGET

DETAILED PROPOSED DEBT SERVICE FUND BUDGET IV	ASSESSMENT COMPARISON

PROPOSED BUDGET
MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2019/2020
OCTOBER 1, 2019 - SEPTEMBER 30, 2020

REVENUES	
FISCAL YEAR 2019/2020 BUDGET	
O&M Assessments	49,910	
Debt Assessments	691,982	
Other Revenue	1,000	
Interest Income	300	
		
TOTAL REVENUES	$	743,192	
		
EXPENDITURES		
Supervisor Fees	2,400	
Payroll Taxes	200	
Engineering	2,250	
Management	13,896	
Legal	9,000	
Assessment Roll	6,000	
Audit Fees	3,600	
Arbitrage Rebate Fee	600	
Insurance	7,300	
Legal Advertisements	950	
Miscellaneous	900	
Postage	275	
Office Supplies	550	
Dues & Subscriptions	175	
Trustee Fees	6,820	
Continuing Disclosure Fee	1,000	
Website Management	2,000	
Reserve	2,799	
		
TOTAL EXPENDITURES	$	60,715	
		
REVENUES LESS EXPENDITURES	$	682,477	
		
Bond Payments	(650,463)	
		
BALANCE	$	32,014	
		
County Appraiser & Tax Collector Fee	(14,838)	
Discounts For Early Payments	(29,676)	
		
EXCESS/ (SHORTFALL)	$	(12,500)	
		
Carryover From Prior Year	12,500	
		
NET EXCESS / (SHORTFALL)	$	-	

DETAILED PROPOSED BUDGET
MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2019/2020
OCTOBER 1, 2019 - SEPTEMBER 30, 2020

REVENUES	
FISCAL YEAR 2017/2018 ACTUAL	
FISCAL YEAR 2018/2019 BUDGET	
FISCAL YEAR 2019/2020 BUDGET	

COMMENTS	
O&M Assessments	51,492	49,910	49,910	Expenditures Less Interest, Other Revenues & Carryover/.94	
Debt Assessments	695,979	691,982	691,982	Bond Payments/.94	
Other Revenue	85	1,200	1,000	Pollution Insurance Reimbursement	
Interest Income	272	300	300	Projected At $25 Per Month	
					
TOTAL REVENUES	$	747,828	$	743,392	$	743,192		
					
EXPENDITURES					
Supervisor Fees	200	2,400	2,400	No Change From 2018/2019 Budget	
Payroll Taxes	15	200	200	Projected At 8 Percent Of Supervisor Fees	
Engineering	1,500	2,500	2,250	$250 Decrease From 2018/2019 Budget	
Management	13,368	13,644	13,896	CPI Adjustment	
Legal	7,338	9,000	9,000	No Change From 2018/2019 Budget	
Assessment Roll	6,000	6,000	6,000	As Per Contract	
Audit Fees	3,400	3,500	3,600	Accepted Amount For 2018/2019 Audit	
Arbitrage Rebate Fee	600	600	600	No Change From 2018/2019 Budget	
Insurance	5,863	7,500	7,300	Insurance Estimate	
Legal Advertisements	427	1,000	950	$50 Decrease From 2018/2019 Budget	
Miscellaneous	352	900	900	No Change From 2018/2019 Budget	
Postage	125	275	275	No Change From 2018/2019 Budget	
Office Supplies	311	575	550	$25 Decrease From 2018/2019 Budget	
Dues & Subscriptions	175	175	175	No Change From 2018/2019 Budget	
Trustee Fees	6,195	6,820	6,820	Trustee (US Bank) Increased Fees In 2018/2019	
Continuing Disclosure Fee	1,000	1,000	1,000	No Change From 2018/2019 Budget	
Website Management	1,500	1,500	2,000	$500 Increase From 2018/2019 Budget	
Reserve	14,679	3,326	2,799	Reserve	
					
TOTAL EXPENDITURES	$	63,048	$	60,915	$	60,715		
					
REVENUES LESS EXPENDITURES	$	684,780	$	682,477	$	682,477		
					
Bond Payments	(656,321)	(650,463)	(650,463)	2020 P & I Payments Less Earned Interest	
					
BALANCE	$	28,459	$	32,014	$	32,014		
					
County Appraiser & Tax Collector Fee	(15,959)	(14,838)	(14,838)	Two Percent Of Total Assessment Roll	
Discounts For Early Payments	(26,580)	(29,676)	(29,676)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$	(14,080)	$	(12,500)	$	(12,500)		
					
Carryover From Prior Year	0	12,500	12,500	Carryover From Prior Year	

NET EXCESS / (SHORTFALL)	
$	(14,080)	
$	-	
$	-		

DETAILED PROPOSED DEBT SERVICE BUDGET
MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2019/2020
OCTOBER 1, 2019 - SEPTEMBER 30, 2020

REVENUES	FISCAL YEAR 2017/2018 ACTUAL	FISCAL YEAR 2018/2019 BUDGET	FISCAL YEAR 2019/2020 BUDGET	

COMMENTS	

Interest Income	
6,706	
50	
100	
Projected Interest For 2019/2020	

NAV Tax Collection	
656,321	
650,463	
650,463	
Maximum Debt Service Collection	

Total Revenues	
$	663,027	
$	650,513	
$	650,563		

EXPENDITURES					

Principal Payments (2014A-1)	
275,000	
280,000	
285,000	
Principal Payment Due In 2020	

Principal Payments (2014A-B)	
45,000	
50,000	
50,000	
Principal Payment Due In 2020	

Bond Redemption	
0	
475	
6,315	
Estimated Excess Debt Collections	

Interest Payments (2014A-1)	
258,965	
249,275	
241,360	
Interest Payments Due In 2020	

Interest Payments (2014A-B)	
74,788	
70,763	
67,888	
Interest Payments Due In 2020	

TOTAL EXPENDITURES	
$	653,753	
$	650,513	
$	650,563		

EXCESS/ (SHORTFALL)	
$	9,274	
$	-	
$	-		

Series 2014A-1 Bond Refunding Information	
Original Par Amount =	$7,125,000	Annual Principal Payments Due =	May 1st	
Interest Rate = Issue Date = Maturity Date =	1.05% - 4.625%
May 2014
May 2034	Annual Interest Payments Due =	May 1st & November 1st	
Par Amount As Of 1/1/19 =	$6,060,000			

Series 2014A-2 Bond Refunding Information	
Original Par Amount =	$1,385,000	Annual Principal Payments Due =	May 1st	
Interest Rate = Issue Date = Maturity Date =	5.75% - 6.00%
May 2014
May 2034	Annual Interest Payments Due =	May 1st & November 1st	
Par Amount As Of 1/1/19 =	$1,220,000			

Meadow Pines Community Development District Assessment Comparison

Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year	
2016/2017	2017/2018	2018/2019	2019/2020	
Assessment	Assessment	Assessment	Projected Assessment	
 	Before Discount*	 	Before Discount*	Before Discount*	 	Before Discount*		

Administrative For Phase 1	
$	74.49	
$	64.49	
$	64.49	
$	64.49	
Debt For Phase 1	$	834.02	$	834.02	$	834.02	$	834.02	
Total For Phase 1	$	908.51	$	898.51	$	898.51	$	898.51	

Administrative For Phase 2	
$	74.49	
$	64.49	
$	64.49	
$	64.49	
Debt For Phase 2	$	964.50	$	964.50	$	964.50	$	964.50	
Total For Phase 2	$	1,038.99	$	1,028.99	$	1,028.99	$	1,028.99	

* Assessments Include the Following :

4% Discount for Early Payments 1% County Tax Collector Fee
1% County Property Appraiser Fee

Community Information:	

Phase One	418	
Phase Two	356	
Total Units	774