MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT

BROWARD COUNTY REGULAR BOARD MEETING FEBRUARY 20, 2020
9:30 A.M.

Special District Services, Inc.
6625 Miami Lakes Drive, Suite 374 Miami Lakes, FL 33014

www.meadowpinescdd.org 305.777.0761Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT
Cobblestone Clubhouse 14701 SW 10th Street Pembroke Pines, FL 33027
REGULAR BOARD MEETING
February 20, 2020
9:30 a.m.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
November 21, 2019 Regular Board Meeting.	Page 3
Old Business
Update Regarding Wooden Guardrail Inspection
Staff Report as Required
New Business
Consider Resolution No. 2020-01 – Adopting a Fiscal Year 2020/2021 Proposed Budget…	Page 7
Staff Report as Required
Administrative Matters
Staff Report as Required
Board Members Comments
Adjourn

BROWARD DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and Legal Holidays
Ft. Lauderdale, Broward County, Florida

STATE OF FLORIDA COUNTY OF BROWARD:

Before the undersigned authority personally appeared GUERLINE WILLIAMS, who on oath says that he or she  is  the LEGAL CLERK, of the Broward  Daily  Business  Review  f/k/a Broward   Review,   a   daily   (except   Saturday,    Sunday    and Legal Holidays) newspaper, published at  Fort  Lauderdale,  in Broward  County,  Florida;  that  the  attached   copy   of advertisement, being  a  Legal  Advertisement  of  Notice  in  the matter of

MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT - FISCAL YEAR 2019/2020 REGULAR MEETING SCHEDULE

in the XXXX Court,
was published in said newspaper in the issues of 10/07/2019
Affiant further says that the said Broward Daily Business
Review is a newspaper published at Fort  Lauderdale,  in  said Broward County, Florida and that  the  said  newspaper  has heretofore   been   continuously   published   in   said   Broward County,   Florida   each   day   (except   Saturday,   Sunday   and Legal Holidays) and  has  been  entered  as  second  class  mail matter at the post office  in  Fort  Lauderdale  in  said  Broward  County,  Florida,  for  a  period  of  one  year   next   preceding   the first  publication  of  the  attached  copy  of   advertisement;   and affiant  further  says  that  he  or  she  has  neither  paid   nor  promised   any   person,   firm   or   corporation   any    discount rebate,

advertis

1

Sworn and subscribed before me this
;,	OCTOBE,.R, A.O. 2019
/J
(SEAL)
GUERLINE WILLIAMS personally known to me

Page 2

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MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
NOVEMBER 21, 2019

CALL TO ORDER

District Manager Nancy Nguyen called the November 21, 2019, Regular Board Meeting of the Meadow Pines Community Development District (the “District”) to order at 9:31 a.m. in the Cobblestone Clubhouse located at 14701 SW 10th Street, Pembroke Pines, Florida 33027.

PROOF OF PUBLICATION

Proof of publication was presented that notice of the Regular Board Meeting had been published in the Broward Daily Business Review on October 7, 2019, as part of the District’s Fiscal Year 2019/2020 Regular Meeting Schedule, as legally required.

ESTABLISH A QUORUM

Ms. Nguyen determined that the attendance of Chairman Douglas Harrison, Vice Chairperson Leon Brown and Supervisor Jennifer Marmanillo constituted a quorum and it was in order to proceed with the meeting.

Also in attendance were: District Manager Nancy Nguyen of Special District Services, Inc.; General Counsel Vanessa Steinerts of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.; and Maria Hernandez of Miami Management, Inc.

ADDITIONS OR DELETIONS TO THE AGENDA

Ms. Nguyen advised that she would be managing the District moving forward. As such, Ms. Nguyen recommended that re-election of the District’s Officers take place. She provided the following slate of names for election:

Chairperson – Douglas Harrison
Vice Chairperson – Leon Brown
Secretary/Treasurer – Nancy Nguyen
Assistant Secretaries – Jennifer Marmanillo, Armando Silva and Gloria Perez A discussion ensued after which;
A motion was made by Mr. Harrison, seconded by Mr. Brown and passed unanimously to elect the District’s Officers as listed below.

Chairperson – Douglas Harrison
Vice Chairperson – Leon Brown
Secretary/Treasurer – Jennifer Marmanillo
Assistant Secretaries – Nancy Nguyen, Armando Silva and Gloria Perez

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

`
There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
1. August 22, 2019, Regular Board Meeting and Public Hearing

Ms. Nguyen presented the minutes of the August 22, 2019, Regular Board Meeting and Public Hearing and asked if there were any corrections and/or revisions. There being none, a motion was made by Mr. Harrison, seconded by Mr. Brown and passed unanimously approving the minutes of the August 22, 2019, Regular Board Meeting and Public Hearing, as presented.

OLD BUSINESS
Update Regarding Damage to the Wooden Guardrail

Ms. Nguyen advised that the District had received a check in the amount of $1,000 from Geico Insurance for the damages to the wooden guardrail. No further action was required on this item.

Staff Report, as Required

There was no Staff Report at this time.

NEW BUSINESS
Consider Resolution No. 2019-04 – Adopting a Fiscal Year 2018/2019 Amended Budget

Resolution No. 2019-04 was presented, entitled:

RESOLUTION NO. 2019-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2018/2019 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

Ms. Nguyen read the title into the record and provided and explanation for the document. A discussion ensued after which:

A motion was made by Mr. Harrison, seconded by Mr. Brown and unanimously passed approving and adopting Resolution No. 2019-04, as presented, thereby approving the Amended Final 2018/2019 Fiscal Year Budget.

Discussion regarding South Broward Drainage District 5-Year Re-Certification – Sun- Tech Engineering Proposal

Ms. Nguyen explained, as part of the conditions outlined on the South Broward Drainage Surface Water Management permit, the District is required to conduct a 5-year re-certification. The current certification expires on August 3, 2020. Because of the size of the system, it is recommended that the re-certification process be initiated now. Ms. Nguyen presented the Sun-Tech Engineering, Inc. proposal to conduct the 5-year drainage re-certification in the amount of $10,750. A discussion ensued after which:

`
A motion was made by Mr. Harrison, seconded by Mr. Brown and unanimously passed approving and accepting the Sun-Tech Engineering, Inc. proposal in the amount of $10,750.

Staff Report, as Required

There was no Staff Report at this time.

ADMINISTRATIVE MATTERS
Financial Risk Management Policy/Review – Fiscal Year 2018/2019

The Board Members were advised that Special District Services, Inc. (“SDS, Inc.”), acting in the capacity of District Manager, as part of best management practices and to satisfy annual audit requirements does implement certain measures and procedures to identify and mitigate financial mismanagement/fraud risks, as follows:

Each month the District’s operating/checking bank account is reconciled by an authorized person who has not deposited funds to, processed expenditures or written checks from, that particular operating/checking account; and

Each expenditure from the District’s operating/checking account requires a minimum of two (2) approvals from authorized staff and/or District officials and the respective approvals are provided by persons other than the preparer of the expenditure(s); and

All financial transactions are logged and maintained by the District Manager for record keeping purposes; and

A designated member of the Board, typically the Chairperson (by an electronic approval procedure), has an opportunity to review the District’s expenditure(s) prior to the payment(s) being released; and

The District engages an independent firm, pursuant to Chapter 218.391, Florida Statutes, to audit the prior year’s financial activities (October 1st through September 30th) from which an independent fiscal year annual audit is prepared; and

Within sixty (60) days of the end of each fiscal year (September 30th) the District’s Board of Supervisors reviews, pursuant to Chapter 189.418(5), Florida Statutes, the prior year’s budget relative to actual revenues and expenditures and adopts by resolution an amended/revised final budget.

A discussion ensued, after which:

A motion was made by Mr. Harrison, seconded by Ms. Marmanillo and unanimously passed approving Financial Risk Management Policy, as presented.

BOARD MEMBER COMMENTS

Ms. Hernandez advised that the wooden guardrail around the perimeter of the District was showing signs of mold. The Board asked that District Staff inspect the wooden guardrail. Ms. Nguyen acknowledged the request.

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Ms. Nguyen advised that unless an emergency were to arise, this Board would not meet until February 20, 2020.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Mr. Harrison, seconded by Ms. Marmanillo and unanimously passed to adjourn the Regular Board Meeting at 10:02 a.m.

Secretary/Assistant Secretary	Chairperson/Vice-Chairperson

RESOLUTION NO. 2020-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET AND NON-AD VALOREM SPECIAL ASSESSMENTS FOR FISCAL YEAR 2020/2021; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors (“Board”) of the Meadow Pines Community Development District (“District”) is required by Chapter 190.008, Florida Statutes, to approve a Proposed Budget for each fiscal year; and,

WHEREAS, the Proposed Budget including the Assessments for Fiscal Year 2020/2021 has been prepared and considered by the Board.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT THAT:

Section 1. The Proposed Budget  including  the  Assessments  for  Fiscal  Year 2020/2021 attached hereto as Exhibit “A” is approved and adopted.

Section 2.       A Public Hearing is hereby scheduled for 	, 2020 at 9:30 a.m. in the Cobblestone Clubhouse, 14701 SW 10th Street, Pembroke Pines, FL 33027, for the purpose of receiving public comments on the Proposed Fiscal Year 2020/2021 Budget.

PASSED, ADOPTED and EFFECTIVE this 	day of 	, 2020.

ATTEST:	MEADOW PINES
COMMUNITY DEVELOPMENT DISTRICT

By: 			By:		 Secretary/Assistant Secretary			Chairperson/Vice-Chairperson

Meadow Pines Community Development District

Proposed Budget For Fiscal Year 2020/2021
October 1, 2020 - September 30, 2021

CONTENTS

PROPOSED BUDGET

DETAILED PROPOSED BUDGET

DETAILED PROPOSED DEBT SERVICE FUND BUDGET IV	ASSESSMENT COMPARISON

PROPOSED BUDGET
MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2020/2021
OCTOBER 1, 2020 - SEPTEMBER 30, 2021

REVENUES	
FISCAL YEAR 2020/2021 BUDGET	
O&M Assessments	49,910	
Debt Assessments	691,982	
Other Revenue	1,000	
Interest Income	240	
		
TOTAL REVENUES	$	743,132	
		
EXPENDITURES		
Supervisor Fees	2,400	
Payroll Taxes	200	
Engineering	3,000	
Management	14,208	
Legal	8,000	
Assessment Roll	6,000	
Audit Fees	3,700	
Arbitrage Rebate Fee	600	
Insurance	7,000	
Legal Advertisements	700	
Miscellaneous	850	
Postage	150	
Office Supplies	550	
Dues & Subscriptions	175	
Trustee Fees	6,820	
Continuing Disclosure Fee	1,000	
Website Management	2,000	
Reserve	2,677	
		
TOTAL EXPENDITURES	$	60,030	
		
REVENUES LESS EXPENDITURES	$	683,102	
		
Bond Payments	(650,463)	
		
BALANCE	$	32,639	
		
County Appraiser & Tax Collector Fee	(14,838)	
Discounts For Early Payments	(29,676)	
		
EXCESS/ (SHORTFALL)	$	(11,875)	
		
Carryover From Prior Year	11,875	
		
NET EXCESS / (SHORTFALL)	$	-	

DETAILED PROPOSED BUDGET
MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2020/2021
OCTOBER 1, 2020 - SEPTEMBER 30, 2021

REVENUES	
FISCAL YEAR 2018/2019 ACTUAL	
FISCAL YEAR 2019/2020 BUDGET	
FISCAL YEAR 2020/2021 BUDGET	

COMMENTS	
O&M Assessments	51,528	49,910	49,910	Expenditures Less Interest, Other Revenues & Carryover/.94	
Debt Assessments	695,132	691,982	691,982	Bond Payments/.94	
Other Revenue	1,175	1,000	1,000	Pollution Insurance Reimbursement	
Interest Income	218	300	240	Projected At $20 Per Month	
					
TOTAL REVENUES	$	748,053	$	743,192	$	743,132		
					
EXPENDITURES					
Supervisor Fees	1,000	2,400	2,400	No Change From 2019/2020 Budget	
Payroll Taxes	137	200	200	Projected At 8 Percent Of Supervisor Fees	
Engineering	3,000	2,250	3,000	$750 Increase From 2019/2020 Budget	
Management	13,644	13,896	14,208	CPI Adjustment	
Legal	6,525	9,000	8,000	$1,000 Decrease From 2019/2020 Budget	
Assessment Roll	6,000	6,000	6,000	As Per Contract	
Audit Fees	3,500	3,600	3,700	$100 Increase From 2019/2020 Budget	
Arbitrage Rebate Fee	600	600	600	No Change From 2019/2020 Budget	
Insurance	5,175	7,300	7,000	Insurance Estimate	
Legal Advertisements	381	950	700	$250 Decrease From 2019/2020 Budget	
Miscellaneous	427	900	850	$50 Decrease From 2019/2020 Budget	
Postage	94	275	150	$125 Decrease From 2019/2020 Budget	
Office Supplies	227	550	550	No Change From 2019/2020 Budget	
Dues & Subscriptions	175	175	175	No Change From 2019/2020 Budget	
Trustee Fees	6,815	6,820	6,820	No Change From 2019/2020 Budget	
Continuing Disclosure Fee	1,000	1,000	1,000	No Change From 2019/2020 Budget	
Website Management	1,500	2,000	2,000	No Change From 2019/2020 Budget	
Reserve	1,000	2,799	2,677	Reserve	
					
TOTAL EXPENDITURES	$	51,200	$	60,715	$	60,030		
					
REVENUES LESS EXPENDITURES	$	696,853	$	682,477	$	683,102		
					
Bond Payments	(655,926)	(650,463)	(650,463)	2021 P & I Payments Less Earned Interest	
					
BALANCE	$	40,927	$	32,014	$	32,639		
					
County Appraiser & Tax Collector Fee	(15,947)	(14,838)	(14,838)	Two Percent Of Total Assessment Roll	
Discounts For Early Payments	(26,103)	(29,676)	(29,676)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$	(1,123)	$	(12,500)	$	(11,875)		
					
Carryover From Prior Year	0	12,500	11,875	Carryover From Prior Year	

NET EXCESS / (SHORTFALL)	
$	(1,123)	
$	-	
$	-		

DETAILED PROPOSED DEBT SERVICE BUDGET
MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2020/2021
OCTOBER 1, 2020 - SEPTEMBER 30, 2021

REVENUES	FISCAL YEAR 2018/2019 ACTUAL	FISCAL YEAR 2019/2020 BUDGET	FISCAL YEAR 2020/2021 BUDGET	

COMMENTS	

Interest Income	
12,803	
100	
500	
Projected Interest For 2020/2021	

NAV Tax Collection	
655,926	
650,463	
650,463	
Maximum Debt Service Collection	

Total Revenues	
$	668,729	
$	650,563	
$	650,963		

EXPENDITURES					

Principal Payments (2014A-1)	
280,000	
285,000	
295,000	
Principal Payment Due In 2021	

Principal Payments (2014A-B)	
50,000	
50,000	
55,000	
Principal Payment Due In 2021	

Bond Redemption	
0	
6,315	
4,024	
Estimated Excess Debt Collections	

Interest Payments (2014A-1)	
252,915	
241,360	
232,070	
Interest Payments Due In 2021	

Interest Payments (2014A-B)	
72,200	
67,888	
64,869	
Interest Payments Due In 2021	

TOTAL EXPENDITURES	
$	655,115	
$	650,563	
$	650,963		

EXCESS/ (SHORTFALL)	
$	13,614	
$	-	
$	-		

Series 2014A-1 Bond Refunding Information	
Original Par Amount =	$7,125,000	Annual Principal Payments Due =	May 1st	
Interest Rate = Issue Date = Maturity Date =	1.05% - 4.625%
May 2014
May 2034	Annual Interest Payments Due =	May 1st & November 1st	
Par Amount As Of 1/1/20 =	$5,780,000			

Series 2014A-2 Bond Refunding Information	
Original Par Amount =	$1,385,000	Annual Principal Payments Due =	May 1st	
Interest Rate = Issue Date = Maturity Date =	5.75% - 6.00%
May 2014
May 2034	Annual Interest Payments Due =	May 1st & November 1st	
Par Amount As Of 1/1/20=	$1,170,000			

Meadow Pines Community Development District Assessment Comparison

Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year	
2016/2017	2017/2018	2018/2019	2019/2020	2020/2021	
Assessment	Assessment	Assessment	Assessment	Projected Assessment	
Before Discount*	Before Discount*	Before Discount*	Before Discount*	Before Discount*	

O&M Assessment For Phase 1	
$	
74.49	
$	
64.49	
$	
64.49	
$	
64.49	
$	
64.49	
Debt Assessment For Phase 1	$	834.02	$	834.02	$	834.02	$	834.02	$	834.02	
Total For Phase 1	$	908.51	$	898.51	$	898.51	$	898.51	$	898.51	

O&M Assessment For Phase 2	
$	74.49	
$	64.49	
$	64.49	
$	64.49	
$	
64.49	
Debt Assessment For Phase 2	$	964.50	$	964.50	$	964.50	$	964.50	$	964.50	
Total For Phase 2	$	1,038.99	$	1,028.99	$	1,028.99	$	1,028.99	$	1,028.99	

* Assessments Include the Following:

4% Discount for Early Payments 1% County Tax Collector Fee
1% County Property Appraiser Fee

Community Information:	

Phase One	418	
Phase Two	356	
Total Units	774