MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT

BROWARD COUNTY REGULAR BOARD MEETING MARCH 19, 2020
9:30 A.M.

Special District Services, Inc.
6625 Miami Lakes Drive, Suite 374 Miami Lakes, FL 33014

www.meadowpinescdd.org 305.777.0761Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT
Cobblestone Clubhouse 14701 SW 10th Street Pembroke Pines, FL 33027
REGULAR BOARD MEETING
March 19, 2020
9:30 a.m.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
November 21, 2019 Regular Board Meeting.	Page 3
Old Business
Update Regarding Wooden Guardrail Inspection
Staff Report as Required
New Business
Stormwater System Inspection Deficiencies Punch List…	Page 7
Stormwater System Deficiencies Proposals…	Page 12
Consider Resolution No. 2020-01 – Adopting a Fiscal Year 2020/2021 Proposed Budget…	Page 17
Staff Report as Required
Administrative Matters
Staff Report as Required
Board Members Comments
Adjourn

BROWARD DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and Legal Holidays
Ft. Lauderdale, Broward County, Florida

STATE OF FLORIDA COUNTY OF BROWARD:

Before the undersigned authority personally appeared GUERLINE WILLIAMS, who on oath says that he or she  is  the LEGAL CLERK, of the Broward  Daily  Business  Review  f/k/a Broward   Review,   a   daily   (except   Saturday,    Sunday    and Legal Holidays) newspaper, published at  Fort  Lauderdale,  in Broward  County,  Florida;  that  the  attached   copy   of advertisement, being  a  Legal  Advertisement  of  Notice  in  the matter of

MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT - FISCAL YEAR 2019/2020 REGULAR MEETING SCHEDULE

in the XXXX Court,
was published in said newspaper in the issues of 10/07/2019
Affiant further says that the said Broward Daily Business
Review is a newspaper published at Fort  Lauderdale,  in  said Broward County, Florida and that  the  said  newspaper  has heretofore   been   continuously   published   in   said   Broward County,   Florida   each   day   (except   Saturday,   Sunday   and Legal Holidays) and  has  been  entered  as  second  class  mail matter at the post office  in  Fort  Lauderdale  in  said  Broward  County,  Florida,  for  a  period  of  one  year   next   preceding   the first  publication  of  the  attached  copy  of   advertisement;   and affiant  further  says  that  he  or  she  has  neither  paid   nor  promised   any   person,   firm   or   corporation   any    discount rebate,

advertis

1

Sworn and subscribed before me this
;,	OCTOBE,.R, A.O. 2019
/J
(SEAL)
GUERLINE WILLIAMS personally known to me

Page 2

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MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
NOVEMBER 21, 2019

CALL TO ORDER

District Manager Nancy Nguyen called the November 21, 2019, Regular Board Meeting of the Meadow Pines Community Development District (the “District”) to order at 9:31 a.m. in the Cobblestone Clubhouse located at 14701 SW 10th Street, Pembroke Pines, Florida 33027.

PROOF OF PUBLICATION

Proof of publication was presented that notice of the Regular Board Meeting had been published in the Broward Daily Business Review on October 7, 2019, as part of the District’s Fiscal Year 2019/2020 Regular Meeting Schedule, as legally required.

ESTABLISH A QUORUM

Ms. Nguyen determined that the attendance of Chairman Douglas Harrison, Vice Chairperson Leon Brown and Supervisor Jennifer Marmanillo constituted a quorum and it was in order to proceed with the meeting.

Also in attendance were: District Manager Nancy Nguyen of Special District Services, Inc.; General Counsel Vanessa Steinerts of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.; and Maria Hernandez of Miami Management, Inc.

ADDITIONS OR DELETIONS TO THE AGENDA

Ms. Nguyen advised that she would be managing the District moving forward. As such, Ms. Nguyen recommended that re-election of the District’s Officers take place. She provided the following slate of names for election:

Chairperson – Douglas Harrison
Vice Chairperson – Leon Brown
Secretary/Treasurer – Nancy Nguyen
Assistant Secretaries – Jennifer Marmanillo, Armando Silva and Gloria Perez A discussion ensued after which;
A motion was made by Mr. Harrison, seconded by Mr. Brown and passed unanimously to elect the District’s Officers as listed below.

Chairperson – Douglas Harrison
Vice Chairperson – Leon Brown
Secretary/Treasurer – Jennifer Marmanillo
Assistant Secretaries – Nancy Nguyen, Armando Silva and Gloria Perez

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

`
There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
1. August 22, 2019, Regular Board Meeting and Public Hearing

Ms. Nguyen presented the minutes of the August 22, 2019, Regular Board Meeting and Public Hearing and asked if there were any corrections and/or revisions. There being none, a motion was made by Mr. Harrison, seconded by Mr. Brown and passed unanimously approving the minutes of the August 22, 2019, Regular Board Meeting and Public Hearing, as presented.

OLD BUSINESS
Update Regarding Damage to the Wooden Guardrail

Ms. Nguyen advised that the District had received a check in the amount of $1,000 from Geico Insurance for the damages to the wooden guardrail. No further action was required on this item.

Staff Report, as Required

There was no Staff Report at this time.

NEW BUSINESS
Consider Resolution No. 2019-04 – Adopting a Fiscal Year 2018/2019 Amended Budget

Resolution No. 2019-04 was presented, entitled:

RESOLUTION NO. 2019-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2018/2019 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

Ms. Nguyen read the title into the record and provided and explanation for the document. A discussion ensued after which:

A motion was made by Mr. Harrison, seconded by Mr. Brown and unanimously passed approving and adopting Resolution No. 2019-04, as presented, thereby approving the Amended Final 2018/2019 Fiscal Year Budget.

Discussion regarding South Broward Drainage District 5-Year Re-Certification – Sun- Tech Engineering Proposal

Ms. Nguyen explained, as part of the conditions outlined on the South Broward Drainage Surface Water Management permit, the District is required to conduct a 5-year re-certification. The current certification expires on August 3, 2020. Because of the size of the system, it is recommended that the re-certification process be initiated now. Ms. Nguyen presented the Sun-Tech Engineering, Inc. proposal to conduct the 5-year drainage re-certification in the amount of $10,750. A discussion ensued after which:

`
A motion was made by Mr. Harrison, seconded by Mr. Brown and unanimously passed approving and accepting the Sun-Tech Engineering, Inc. proposal in the amount of $10,750.

Staff Report, as Required

There was no Staff Report at this time.

ADMINISTRATIVE MATTERS
Financial Risk Management Policy/Review – Fiscal Year 2018/2019

The Board Members were advised that Special District Services, Inc. (“SDS, Inc.”), acting in the capacity of District Manager, as part of best management practices and to satisfy annual audit requirements does implement certain measures and procedures to identify and mitigate financial mismanagement/fraud risks, as follows:

Each month the District’s operating/checking bank account is reconciled by an authorized person who has not deposited funds to, processed expenditures or written checks from, that particular operating/checking account; and

Each expenditure from the District’s operating/checking account requires a minimum of two (2) approvals from authorized staff and/or District officials and the respective approvals are provided by persons other than the preparer of the expenditure(s); and

All financial transactions are logged and maintained by the District Manager for record keeping purposes; and

A designated member of the Board, typically the Chairperson (by an electronic approval procedure), has an opportunity to review the District’s expenditure(s) prior to the payment(s) being released; and

The District engages an independent firm, pursuant to Chapter 218.391, Florida Statutes, to audit the prior year’s financial activities (October 1st through September 30th) from which an independent fiscal year annual audit is prepared; and

Within sixty (60) days of the end of each fiscal year (September 30th) the District’s Board of Supervisors reviews, pursuant to Chapter 189.418(5), Florida Statutes, the prior year’s budget relative to actual revenues and expenditures and adopts by resolution an amended/revised final budget.

A discussion ensued, after which:

A motion was made by Mr. Harrison, seconded by Ms. Marmanillo and unanimously passed approving Financial Risk Management Policy, as presented.

BOARD MEMBER COMMENTS

Ms. Hernandez advised that the wooden guardrail around the perimeter of the District was showing signs of mold. The Board asked that District Staff inspect the wooden guardrail. Ms. Nguyen acknowledged the request.

`
Ms. Nguyen advised that unless an emergency were to arise, this Board would not meet until February 20, 2020.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Mr. Harrison, seconded by Ms. Marmanillo and unanimously passed to adjourn the Regular Board Meeting at 10:02 a.m.

Secretary/Assistant Secretary	Chairperson/Vice-Chairperson

4577 Nob Hill Road, Suite 102
Sunrise, FL 33351 www.suntecheng.com
Certificate of Auth. #7097/LB 7019
Phone (954) 777-3123
Fax (954) 777-3114

DRAINAGE SYSTEM PUNCHLIST

Project Name:	Cobblestone Residential (Phase 1 & 2) Project No.:	10-3323
Permit No.:	OM 061709R
Date:	02-14-2020
Inspector:	Federico Valencia

CONDITION OF STRUCTURE/DEVICE	
ST	Catch basin / Manhole /Dry Retention Area (DRA)	
CL	= Structure needs to be cleaned of all dirt/ debris	
Invert	= Mud work needed at/ around inverts for “x” invert (brick exposed, cracks, voids, etc.)	
T/S	= Mud work needed at top slab/ structure connection (brick exposed, cracks, voids, etc.)	
F/G	= Mud work needed at frame & grate/ brick connection (brick exposed, cracks, voids, etc.)	
ASP	= Repair asphalt around frame & grate	
PRB	= Install baffle for “x” invert or replace gaskets	
CON. BF	= Install control baffle for “x” invert or replace gaskets	
OK	= Structure/Device is in good condition	
Comments	= Additional repair work	

PHASE 1
ST.	CONDITION	Comments	ST.	CONDITION	Comments	
1	OK		20	OK		
2	CL		21	CL		
3	-		22	CL		
4	CL		23	OK		
5	OK		24	CL		
6	CL		25	OK		
7	CL		26	CL		
8	OK		27	CL	Manhole	
9	OK		28	CL		
10	OK		29	CL		
11	OK	Manhole	30	CL - F/G		
12	OK		31	OK		
13	CL	Manhole	32	CL		
14	CL		33	CL		
15	-		34	OK		
16	OK		35	OK		
17	CL		36	OK		
18	CL		37	OK	Manhole	
19	CL		38	CL	Manhole	

4577 Nob Hill Road, Suite 102
Sunrise, FL 33351 www.suntecheng.com
Certificate of Auth. #7097/LB 7019
Phone (954) 777-3123
Fax (954) 777-3114

ST.	CONDITION	Comments	ST.	CONDITION	Comments	
39	CL		75	OK		
40	CL		76	OK		
41	CL		77	CL		
42	CL		78	OK		
43	CL		79	CL		
44	CL		80	OK		
45	CL		81	CL		
46	CL		82	CL		
47	OK		83	CL		
48	CL	Headwall	84	CL		
49	CL		85	CL		
50	CL	Type C Ditch Bottom	86	CL		
51	CL		87	CL		
52	OK	Manhole	88	CL		
53	OK		89	CL	Type C Ditch Bottom	
54	CL		90	OK	Manhole	
55	OK	Manhole	91	CL	Manhole	
56	OK		92	CL	1 grate is missing	
57	CL		93	OK		
58	OK		94	OK	Manhole	
59	CL		95	CL		
60	CL		96	OK	Manhole	
61	OK		97	CL		
62	OK		98	CL		
63	OK		99	CL		
64	CL		100	CL		
65	OK		101	CL		
66	CL		102	CL		
67	OK	Type C Ditch Bottom	103	CL		
68	OK		104	CL		
69	CL	1 grate is missing	105	OK		
70	OK		106	CL		
71	OK	Manhole	107	OK		
72	OK		108	Ok		
73	OK	Manhole	109	OK		
74	CL		110	OK		

4577 Nob Hill Road, Suite 102
Sunrise, FL 33351 www.suntecheng.com
Certificate of Auth. #7097/LB 7019
Phone (954) 777-3123
Fax (954) 777-3114

ST.	CONDITION	Comments	ST.	CONDITION	Comments	
111	CL		123	OK		
112	CL	Headwall	124	ASP		
113	OK		125	OK		
114	CL	Headwall	126	CL		
115	OK		127	OK		
116	OK	See 116A of Phase II	128	OK		
117	OK		129	CL		
118	-	Not located	130	OK		
119	OK	Converted to Access MH				
120	OK	See 129A				
121	OK	See 125A				
122	CL	Relocated to the East of 123				

PHASE 2

ST.	CONDITION	Comments	ST.	CONDITION	Comments	
123C	OK		16	OK		
125A	OK		17	OK		
129A	OK		18	CL	Manhole	
116A	OK	Change Lid to “Storm Sewer”	19	CL		
1	OK		20	OK	Manhole	
2	OK	Manhole	21	CL		
3	OK		22	CL		
4	CL		23	OK		
5	CL		24	OK		
6	CL		25	OK		
7	CL		26	CL		
8	CL		27	CL		
9	CL		28	CL	Type C Ditch Bottom	
10	CL		29	OK		
11	OK		30	OK		
12	CL		31	OK	Manhole	
13	CL		32	CL	Inlet #31 has been renumbered to #32	
14	OK		33	OK		
15	CL		34	CL		

4577 Nob Hill Road, Suite 102
Sunrise, FL 33351 www.suntecheng.com
Certificate of Auth. #7097/LB 7019
Phone (954) 777-3123
Fax (954) 777-3114

ST.	CONDITION	Comments	ST.	CONDITION	Comments	
35	CL		71	OK		
36	CL		72	OK		
37	CL		73	OK		
38	CL	Type C Ditch Bottom	74	CL		
39	CL		75	CL		
40	CL	Type C Ditch Bottom	76	CL		
41	OK		77	CL		
42	F/G	Manhole	78	OK		
43	OK		79	CL		
44	OK		80	CL		
45	CL		81	CL		
46	CL		82	OK		
47	CL		83	OK		
48	CL	Type C Ditch Bottom	84	CL		
49	OK		85	OK		
50	OK		86	OK		
51	CL	Manhole	87	CL		
52	OK		88	OK		
53	OK		89	OK		
54	OK		90	CL		
55	OK		91	CL		
56	CL		92	CL		
57	CL		93	CL		
58	OK		94	CL		
59	OK		94	OK		
60	CL		95	OK		
61	CL		96	CL		
62	CL		97	CL		
63	OK		98	CL		
64	OK		99	CL		
65	OK		100	CL		
66	CL	Type C Ditch Bottom	101	OK		
67	OK		102	CL	Type C Ditch Bottom	
68	OK		103	CL		
69	OK	Manhole	104	OK	Type C Ditch Bottom	
70	CL		105	CL		

4577 Nob Hill Road, Suite 102
Sunrise, FL 33351 www.suntecheng.com
Certificate of Auth. #7097/LB 7019
Phone (954) 777-3123
Fax (954) 777-3114

ST.	CONDITION	Comments	ST.	CONDITION	Comments	
106	OK					
107	OK					
108	OK					
109	OK					
110	OK	Type C Ditch Bottom				
111	OK					
112	OK					
113	OK					
114	OK					
115	OK					

						

PCI STORMWATER SOLUTIONS, INC.

Specializing In Residential & Commercial Drainage System Cleaning

PCI  proposes to complete the following scope of work as specified by
Sun Tech Engineering, Inc.

There are 231 Catch Basins and Manholes on The Property of which 128 need
cleaning.

To Jet and Vac 115 Catch Basins and Manholes.

To Jet and Vac 13 Structures that are in areas that we are not able to access with Our Equipment. Special Hoses and attachments must be utilized.

To repair Mudwork in 1 Catch Basin and 1 Storm Water Manhole using Hydraulic Cement.

To supply 2 Bubble Up Storm Drain Grates in Conservation Areas.

To sawcut and remove broken or below Grade Asphalt around 1 Catch Basin. To add New Washed Rock as needed, compact to Grade, apply New Tack Coat And New D. O. T. approved Asphalt.

Disposal of all Waste Material.

Cost of Job: $17,740.00

NOTE: NO WORK WILL BE SCHEDULED OR DONE UNTIL ALL DEPOSITS AS WELL AS ALL COUNTY OR DISTRICT FEES AND SIGNED PAPERWORK ARE RECEIVED.

PLEASE NOTE THAT PCI STORMWATER SOLUTIONS, INC. WILL MEET
OR BEAT ANY COMPETITORS PRICING THAT IS PROVIDED TO US IN WRITING AS LONG AS IT IS FOR THE SAME SCOPE OF STORM DRAIN WORK.
THIS IS OUR COMMITMENT TO OUR CLIENTS TO OFFER QUALITY SERVICE AT THE MOST AFFORDABLE PRICE.

NOTE: All Monies due must be paid in full before any State, County, City or Water District Inspection will be requested and before any Renewal/ Re-Certification Paperwork

NOTE: The work needed at this location was determined by an actual Onsite Inspection done by Sun Tech Engineering Inc. and an Inspector from PCI Stormwater Solutions, Inc.

Please note that The South Broward Drainage District sometimes requires the installation of new or replacement Pollution Retardant Baffles and or the replacement of Seals on The Pollution Retardant Baffles(PRB) depending on what condition they are in. Due to the fees involved in this process we always wait until inspection of The Project has taken place in order to save you The Client as many extra costs as possible.

The Swale Areas at this location may not be to Grade as per The Plans. The Inspector may require the Swales to be brought to grade.
If this is required the work will be done at an additional charge when a Change Order is issued.

All work noted must be done in order to pass inspection with The South Broward Drainage District, but any additional work required by The Inspector will be done at an additional charge when a Change Order is issued.

All prices include Hydraulic Vac Cleaning, Labor, Material, Disposal of all material.

All work on This Project will be done in accordance with The Guidelines set forth by The South Broward Drainage District.

IN ORDER TO SCHEDULE WORK LISTED ABOVE WE MUST HAVE THE FOLLOWING:
A SIGNED CONTRACT
50% DEPOSIT FOR JOB
A PHOTO COPY OF THE REMAINING BALANCES CHECK.

Please make all checks payable to: P.C.I. STORMWATER SOLUTIONS, INC.

PMB # 267 1007 N. FEDERAL HWY.  FORT LAUDERDALE, FLORIDA  33304
PHONE: 954-567-9354    FAX:   954-568-9345

PCI STORMWATER SOLUTIONS, INC.

Specializing In Residential & Commercial Drainage System Cleaning

March 4, 2020

ATTN: Ms. Nancy Nguyen/Meadow Pines CDD

JOB: Cobblestone 5 Year Operation and Maintenance Permit Renewal/Storm Drain System Re-Certification South Broward Drainage District OM 061709R

PCI appreciates this opportunity of submitting this bid for you today.

We hereby propose to furnish all the necessary labor and equipment for the completion of this job for:

The sum of: $17,740.00

PAYMENT SCHEDULE IS AS FOLLOWS:

50% OF PAYMENT DUE PRIOR TO START OF WORK.
REMAINDER OF PAYMENT DUE IN FULL WITHIN 10 DAYS OF FINAL INVOICE UPON COMPLETION OF JOB.

ONCE DEPOSIT HAS BEEN RECEIVED, WORK WILL BE SCHEDULED WITHIN 30 BUSINESS DAYS.

All labor and work are guaranteed to be as specified in The Report from Sun Tech Engineering Inc,; All agreements contingent upon strikes, accidents, or delays beyond our control. This proposal must become part of and included with any contract we enter into.

RESPECTFULLY SUBMITTED, P.C.I. STORMWATER SOLUTIONS.
Jerry Philyaw, Projects Manager

Note: This proposal may be withdrawn by us if not accepted within 30 days

ACCEPTANCE OF PROPOSAL

The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work specified. Note faxed and or electronic signatures are considered to be legal and binding. Payment will be made as outlined above.

ACCEPTED	DATE

1007 N. FEDERAL HWY. # 267  FORT LAUDERDALE, FLORIDA  33304
PHONE: 954-567-9354    FAX:   954-568-9345

BD Environmental Group, LLC 2900 NE 7th Avenue Pompano Beach, FL 33064 954-876-1267
jessica@bdenvironmentalgroup.com www.BDEnvironmentalGroup.com

Estimate 2020051

ADDRESS

DATE 03/04/2020

Cobblestone Phase I

CLIENT
Cobblestone Phase I

DATE	ACTIVITY	DESCRIPTION	QTY	RATE	AMOUNT	
	Clean Drainage Structure	Clean Drainage Structures	66	100.00	6,600.00	
	Clean Headwalls	Clean Headwalls	3	250.00	750.00	
	Asphalt	Asphalt Repair	1	195.00	195.00	
	Flex Hose	Flex Hose	1	250.00	250.00	
	Replace Grate	Replace Grate	2	750.00	1,500.00	
	Mud Work	Correct Mud Work on structure 30	1	95.00	95.00	
	Disposal	Disposal Fee	2	300.00	600.00	

Thank you for the opportunity to submit this Estimate. Please contact us with any questions or concerns.

TOTAL	$9,990.00

Accepted By	Accepted Date

BD Environmental Group, LLC 2900 NE 7th Avenue Pompano Beach, FL 33064 954-876-1267
jessica@bdenvironmentalgroup.com www.BDEnvironmentalGroup.com

Estimate 2020052

ADDRESS

DATE 03/04/2020

Nancy Nguyen Cobblestone Phase II

CLIENT
Cobblestone Phase II

DATE	ACTIVITY	DESCRIPTION	QTY	RATE	AMOUNT	
	Clean Drainage	Clean Drainage Structures	58	100.00	5,800.00	
 	Structure	
Replace	Change manhole lid at	1	650.00	650.00
 	structure 116A	

Disposal	Disposal Fee	2	300.00	600.00	
Flex Hose	Flex Hose	1	250.00	250.00	

Thank you for the opportunity to submit this Estimate. Please contact us with any questions or concerns.

TOTAL	$7,300.00

Accepted By	Accepted Date

RESOLUTION NO. 2020-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET AND NON-AD VALOREM SPECIAL ASSESSMENTS FOR FISCAL YEAR 2020/2021; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors (“Board”) of the Meadow Pines Community Development District (“District”) is required by Chapter 190.008, Florida Statutes, to approve a Proposed Budget for each fiscal year; and,

WHEREAS, the Proposed Budget including the Assessments for Fiscal Year 2020/2021 has been prepared and considered by the Board.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT THAT:

Section 1. The Proposed Budget  including  the  Assessments  for  Fiscal  Year 2020/2021 attached hereto as Exhibit “A” is approved and adopted.

Section 2.       A Public Hearing is hereby scheduled for 	, 2020 at 9:30 a.m. in the Cobblestone Clubhouse, 14701 SW 10th Street, Pembroke Pines, FL 33027, for the purpose of receiving public comments on the Proposed Fiscal Year 2020/2021 Budget.

PASSED, ADOPTED and EFFECTIVE this 19th day of March, 2020.

ATTEST:	MEADOW PINES
COMMUNITY DEVELOPMENT DISTRICT

By: 			By:		 Secretary/Assistant Secretary			Chairperson/Vice-Chairperson

Meadow Pines Community Development District

Proposed Budget For Fiscal Year 2020/2021
October 1, 2020 - September 30, 2021

CONTENTS

PROPOSED BUDGET

DETAILED PROPOSED BUDGET

DETAILED PROPOSED DEBT SERVICE FUND BUDGET IV	ASSESSMENT COMPARISON

PROPOSED BUDGET
MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2020/2021
OCTOBER 1, 2020 - SEPTEMBER 30, 2021

REVENUES	
FISCAL YEAR 2020/2021 BUDGET	
O&M Assessments	49,910	
Debt Assessments	691,982	
Other Revenue	1,000	
Interest Income	240	
		
TOTAL REVENUES	$	743,132	
		
EXPENDITURES		
Supervisor Fees	2,400	
Payroll Taxes	200	
Engineering	3,000	
Management	14,208	
Legal	8,000	
Assessment Roll	6,000	
Audit Fees	3,700	
Arbitrage Rebate Fee	600	
Insurance	7,000	
Legal Advertisements	700	
Miscellaneous	850	
Postage	150	
Office Supplies	550	
Dues & Subscriptions	175	
Trustee Fees	6,820	
Continuing Disclosure Fee	1,000	
Website Management	2,000	
Reserve	2,677	
		
TOTAL EXPENDITURES	$	60,030	
		
REVENUES LESS EXPENDITURES	$	683,102	
		
Bond Payments	(650,463)	
		
BALANCE	$	32,639	
		
County Appraiser & Tax Collector Fee	(14,838)	
Discounts For Early Payments	(29,676)	
		
EXCESS/ (SHORTFALL)	$	(11,875)	
		
Carryover From Prior Year	11,875	
		
NET EXCESS / (SHORTFALL)	$	-	

DETAILED PROPOSED BUDGET
MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2020/2021
OCTOBER 1, 2020 - SEPTEMBER 30, 2021

REVENUES	
FISCAL YEAR 2018/2019 ACTUAL	
FISCAL YEAR 2019/2020 BUDGET	
FISCAL YEAR 2020/2021 BUDGET	

COMMENTS	
O&M Assessments	51,528	49,910	49,910	Expenditures Less Interest, Other Revenues & Carryover/.94	
Debt Assessments	695,132	691,982	691,982	Bond Payments/.94	
Other Revenue	1,175	1,000	1,000	Pollution Insurance Reimbursement	
Interest Income	218	300	240	Projected At $20 Per Month	
					
TOTAL REVENUES	$	748,053	$	743,192	$	743,132		
					
EXPENDITURES					
Supervisor Fees	1,000	2,400	2,400	No Change From 2019/2020 Budget	
Payroll Taxes	137	200	200	Projected At 8 Percent Of Supervisor Fees	
Engineering	3,000	2,250	3,000	$750 Increase From 2019/2020 Budget	
Management	13,644	13,896	14,208	CPI Adjustment	
Legal	6,525	9,000	8,000	$1,000 Decrease From 2019/2020 Budget	
Assessment Roll	6,000	6,000	6,000	As Per Contract	
Audit Fees	3,500	3,600	3,700	$100 Increase From 2019/2020 Budget	
Arbitrage Rebate Fee	600	600	600	No Change From 2019/2020 Budget	
Insurance	5,175	7,300	7,000	Insurance Estimate	
Legal Advertisements	381	950	700	$250 Decrease From 2019/2020 Budget	
Miscellaneous	427	900	850	$50 Decrease From 2019/2020 Budget	
Postage	94	275	150	$125 Decrease From 2019/2020 Budget	
Office Supplies	227	550	550	No Change From 2019/2020 Budget	
Dues & Subscriptions	175	175	175	No Change From 2019/2020 Budget	
Trustee Fees	6,815	6,820	6,820	No Change From 2019/2020 Budget	
Continuing Disclosure Fee	1,000	1,000	1,000	No Change From 2019/2020 Budget	
Website Management	1,500	2,000	2,000	No Change From 2019/2020 Budget	
Reserve	1,000	2,799	2,677	Reserve	
					
TOTAL EXPENDITURES	$	51,200	$	60,715	$	60,030		
					
REVENUES LESS EXPENDITURES	$	696,853	$	682,477	$	683,102		
					
Bond Payments	(655,926)	(650,463)	(650,463)	2021 P & I Payments Less Earned Interest	
					
BALANCE	$	40,927	$	32,014	$	32,639		
					
County Appraiser & Tax Collector Fee	(15,947)	(14,838)	(14,838)	Two Percent Of Total Assessment Roll	
Discounts For Early Payments	(26,103)	(29,676)	(29,676)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$	(1,123)	$	(12,500)	$	(11,875)		
					
Carryover From Prior Year	0	12,500	11,875	Carryover From Prior Year	

NET EXCESS / (SHORTFALL)	
$	(1,123)	
$	-	
$	-		

DETAILED PROPOSED DEBT SERVICE BUDGET
MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2020/2021
OCTOBER 1, 2020 - SEPTEMBER 30, 2021

REVENUES	FISCAL YEAR 2018/2019 ACTUAL	FISCAL YEAR 2019/2020 BUDGET	FISCAL YEAR 2020/2021 BUDGET	

COMMENTS	

Interest Income	
12,803	
100	
500	
Projected Interest For 2020/2021	

NAV Tax Collection	
655,926	
650,463	
650,463	
Maximum Debt Service Collection	

Total Revenues	
$	668,729	
$	650,563	
$	650,963		

EXPENDITURES					

Principal Payments (2014A-1)	
280,000	
285,000	
295,000	
Principal Payment Due In 2021	

Principal Payments (2014A-B)	
50,000	
50,000	
55,000	
Principal Payment Due In 2021	

Bond Redemption	
0	
6,315	
4,024	
Estimated Excess Debt Collections	

Interest Payments (2014A-1)	
252,915	
241,360	
232,070	
Interest Payments Due In 2021	

Interest Payments (2014A-B)	
72,200	
67,888	
64,869	
Interest Payments Due In 2021	

TOTAL EXPENDITURES	
$	655,115	
$	650,563	
$	650,963		

EXCESS/ (SHORTFALL)	
$	13,614	
$	-	
$	-		

Series 2014A-1 Bond Refunding Information	
Original Par Amount =	$7,125,000	Annual Principal Payments Due =	May 1st	
Interest Rate = Issue Date = Maturity Date =	1.05% - 4.625%
May 2014
May 2034	Annual Interest Payments Due =	May 1st & November 1st	
Par Amount As Of 1/1/20 =	$5,780,000			

Series 2014A-2 Bond Refunding Information	
Original Par Amount =	$1,385,000	Annual Principal Payments Due =	May 1st	
Interest Rate = Issue Date = Maturity Date =	5.75% - 6.00%
May 2014
May 2034	Annual Interest Payments Due =	May 1st & November 1st	
Par Amount As Of 1/1/20=	$1,170,000			

Meadow Pines Community Development District Assessment Comparison

Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year	
2016/2017	2017/2018	2018/2019	2019/2020	2020/2021	
Assessment	Assessment	Assessment	Assessment	Projected Assessment	
Before Discount*	Before Discount*	Before Discount*	Before Discount*	Before Discount*	

O&M Assessment For Phase 1	
$	
74.49	
$	
64.49	
$	
64.49	
$	
64.49	
$	
64.49	
Debt Assessment For Phase 1	$	834.02	$	834.02	$	834.02	$	834.02	$	834.02	
Total For Phase 1	$	908.51	$	898.51	$	898.51	$	898.51	$	898.51	

O&M Assessment For Phase 2	
$	74.49	
$	64.49	
$	64.49	
$	64.49	
$	
64.49	
Debt Assessment For Phase 2	$	964.50	$	964.50	$	964.50	$	964.50	$	964.50	
Total For Phase 2	$	1,038.99	$	1,028.99	$	1,028.99	$	1,028.99	$	1,028.99	

* Assessments Include the Following:

4% Discount for Early Payments 1% County Tax Collector Fee
1% County Property Appraiser Fee

Community Information:	

Phase One	418	
Phase Two	356	
Total Units	774