MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT

BROWARD COUNTY Special Board Meeting & Public Hearing
MAY 6, 2025
9:30 A.M.

Special District Services, Inc. 8785 SW 165 Avenue, Suite 200
Miami, FL 33193

www.meadowpinescdd.org 786.347.2700 ext. 2027 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT
Cobblestone Clubhouse 14701 SW 10th Street Pembroke Pines, FL 33027
SPECIAL BOARD MEETING & PUBLIC HEARING
May 6, 2025
9:30 a.m.

Call to Order
Proof of Publication	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
February 20, 2025 Regular Board Meeting	Page 3
Public Hearing
Proof of Publication	Page 7
Receive Public Comments on Fiscal Year 2025/2026 Final Budget
Consider Resolution No. 2025-04 – Adopting Fiscal Year 2025/2026 Final Budget	Page 8
Old Business
Staff Report, as Required
New Business
Discussion Regarding Stormwater System Cleaning
Consider Resolution No. 2025-05 – Adopting a Fiscal Year 2025/2026 Meeting Schedule	Page 15
Stormwater System Legal Requirements Update Memorandum (BCLMR)	Page 17
Consider Appointment of Audit Committee and Approval of Evaluation Criteria	Page 21
Administrative Matters
Reminder: 2024 Form 1 – Statement of Financial Interests (Due by July 1, 2025)
Board Members Comments
Adjourn

SUN-SENTINEL

Sold To:
Meadow Pines Community Development District - CU00130065 2501A Burns Rd
PALM BEACH GARDENS,FL 33410

Bill To:
Meadow Pines Community Development District - CU00130065 2501A Burns Rd
PALM BEACH GARDENS,FL 33410

Published Daily
Fort Lauderdale, Broward County, Florida Boca Raton, Palm Beach County, Florida Miami, Miami-Dade County, Florida
State Of Florida County Of Orange
Before the undersigned authority personally appeared
Rose Williams, who on oath says that he or she is a duly authorized representative of the SUN- SENTINEL, a DAILY newspaper published in BROWARD/PALM BEACH/MIAMI-DADE County, Florida; that the attached copy of advertisement, being a Legal Notice in:
The matter of 11720-Notice of Public Meeting ,
Was published in said newspaper by print in the issues of, and by publication on the newspaper's website, if authorized on Oct 07, 2024
SSC_Notice of Public Meeting
Affiant further says that the newspaper complies with all legal requirements for publication in Chapter 50, Florida Statutes.

Signature of Affiant
Sworn to and subscribed before me this: October 08, 2024.

Signature of Notary Public

Name of Notary, Typed, Printed, or Stamped Personally Known (X) or Produced Identification ( )
Affidavit Delivery Method: E-Mail
Affidavit Email Address: LArcher@sdsinc.org 7705780

SUN-SENTINEL

Order # - 7705780

MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
FEBRUARY 20, 2025

CALL TO ORDER

District Manager Nancy Nguyen called the February 20, 2025, Regular Board Meeting of the Meadow Pines Community Development District (the “District”) to order at 9:32 a.m. in the Cobblestone Clubhouse located at 14701 SW 10th Street, Pembroke Pines, Florida 33027.

PROOF OF PUBLICATION

Proof of publication was presented that notice of the Regular Board Meeting had been published in the
Sun-Sentinel on October 7, 2024, as part of the District’s Fiscal Year 2024/2025 Meeting Schedule.

ESTABLISH A QUORUM

Ms. Nguyen determined that the attendance of Chairman Douglas Harrison, Vice Chairman Leon Brown and Treasurer Jennifer Marmanillo constituted a quorum and it was in order to proceed with the meeting.

Staff members in attendance were: District Manager Nancy Nguyen of Special District Services, Inc.; General Counsel Gregory George of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.
Also in attendance was: Marlin Quintero of Miami Management, Inc.
CONSIDER RESOLUTION NO. 2025-01 – DECLARING VACANCIES

Ms. Nguyen presented Resolution No. 2025-01, entitled:

RESOLUTION NO. 2025-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT DECLARING VACANCIES ON THE BOARD OF SUPERVISORS PURSUANT TO SECTION 190.006(3)(b), FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.
Ms. Nguyen provided an explanation for the document and advised that the 4-year terms of office for Seat 2 (currently held by Jennifer Marmanillo), and Seat 4 (currently vacant) expired in November 2024. She further explained that no elector qualified for Seat 2 or Seat 4 to be filled in the General Election. Pursuant to Section 190.006(3)(b), Florida Statutes, the District is required to declare the seats to be filled by the election to which no qualified elector has qualified as vacant and to appoint a qualified elector to fill each such vacancy within ninety (90) days of the second Tuesday following the General Election. Until such appointment, the incumbent board member in such seat shall remain in office.

A motion was made by Mr. Harrison, seconded by Mr. Brown and unanimously passed to declare Seat 2 and Seat 4 as vacant effective November 19, 2024 and further authorizing incumbent board members in these seats to remain in office until the appointment of a qualified elector to such seats.

Page 1 of 4

DISCUSSION REGARDING VACANCIES AND APPOINTMENTS TO FILL VACANCIES

Ms. Nguyen stated that vacancies had been declared in Seats 2 and 4, effective November 19, 2024, pursuant to Section 190.006(3)(b), Florida Statutes.

Ms. Nguyen advised that in addition to Seats 2 and 4, Seat 5 is also vacant.

A motion was made by Mr. Harrison, seconded by Mr. Brown and unanimously passed to appoint Jennifer Marmanillo to Seat 2, and such term of office will expire in November 2028.

Mr. Harrison stated that vacancies remain in Seat 4, which term expires in November 2028; and Seat 5, which term expires in November 2026.

ADMINISTER OATH OF OFFICE AND REVIEW NEW BOARD MEMBER DUTIES AND RESPONSIBILITIES

Ms. Nguyen, Notary Public in the State of Florida, administered the Oath of Office to Ms. Marmanillo. Ms. Marmanillo was informed that her duties and responsibilities as a Board member remain the same.

ELECTION OF OFFICERS

As a result of the changes to the Board of the District, Ms. Nguyen recommended that re-election of the District’s Officers take place. She provided the following slate of names for election:
Chairperson – Douglas Harrison
Vice Chairperson – Leon Brown
Secretary/Treasurer – Jennifer Marmanillo
Assistant Secretaries – Nancy Nguyen, Armando Silva and Gloria Perez
A motion was made by Mr. Harrison, seconded by Ms. Marmanillo and passed unanimously to elect the District’s Officers, as listed above.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA
There were no comments from the public for items not on the agenda.
APPROVAL OF MINUTES
1.  October 17, 2024, Regular Board Meeting
Ms. Nguyen presented the minutes of the October 17, 2024, Regular Board Meeting, and asked if there were any corrections and/or revisions. There being no changes, a motion was made by Ms. Marmanillo, seconded by Mr. Harrison and passed unanimously approving the minutes of the October 17, 2024, Regular Board Meeting, as presented.

Page 2 of 4

OLD BUSINESS
1.  Staff Report, as Required

There was no staff report at this time.

NEW BUSINESS
Discussion Regarding Stormwater System Cleaning

Ms. Nguyen advised that this is the ideal time of the year to clean the stormwater system. Ms. Nguyen stated that it is imperative that the project commence prior to the rainy season. She stated that the District’s Field Operations Manager will start scheduling the inspection of the stormwater system and in turn proposals for the cleaning of the stormwater system based on the findings of the inspection will be requested.

Ms. Nguyen also reminded the Board that the South Broward Drainage District permit for the District’s stormwater system is due to expire in 2027. She further explained that in 2026, the District will start preparing for the permit renewal.

Consider Resolution No. 2025-02 – Adopting a Fiscal Year 2025/2026 Proposed Budget

Ms. Nguyen presented Resolution No. 2025-02, entitled:
RESOLUTION NO. 2025-02
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET AND NON-AD VALOREM SPECIAL ASSESSMENTS FOR FISCAL YEAR 2025/2026; AND PROVIDING AN EFFECTIVE DATE.
Ms. Nguyen provided an explanation for the document. She further explained that the projected fund balance as of September 30, 2025 is approximately $40,000. Ms. Nguyen advised that since the overall proposed assessments were not increasing in the fiscal year 2025/2026, letters to the residents would not be required. Furthermore, Ms. Nguyen stated as part of Resolution No. 2025-02, the Board must set a date for the public hearing to adopt the fiscal year 2025/2026 final budget and assessment roll. The Board discussed their availability for the Public Hearing.

A motion was made by Mr. Harrison, seconded by Mr. Brown and unanimously passed to approve and adopt Resolution No. 2025-02, as amended (changing the Public Hearing date from June 17, 2025 to May 6, 2025), setting the public hearing to adopt the fiscal year 2025/2026 final budget and assessments for May 6, 2025, at 9:30 a.m. in the Cobblestone Clubhouse located at 14701 SW 10th Street, Pembroke Pines, Florida 33027; and further authorizes publication/notice of the budget public hearing, as required by law.

Consider Resolution No. 2025-03 – Registered Agent Change

Ms. Nguyen presented Resolution No. 2025-03, entitled:

RESOLUTION 2025-03

Page 3 of 4

A RESOLUTION OF THE MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT DESIGNATING MICHAEL J. PAWELCZYK AS THE DISTRICT’S REGISTERED AGENT AND DESIGNATING THE OFFICE OF BILLING, COCHRAN, LYLES, MAURO & RAMSEY, P.A. AS THE REGISTERED OFFICE

Mr. George explained that Florida Statutes requires that the District designate a registered office and registered agent for the purpose of accepting service of process, notice, or demand that is required by law to be served upon the District. He further explained that it is necessary to designate a new registered agent and update the business address of the registered office. A discussion ensued, after which:

A motion was made by Mr. Harrison, seconded by Ms. Marmanillo and unanimously passed designating Michael J. Pawelczyk as the Meadow Pines Community Development District registered agent, and designating the registered office at Billing, Cochran, Lyles, Mauro & Ramsey, P.A., 515 East Las Olas Boulevard, Suite 600, Fort Lauderdale, Florida 33301.

ADMINISTRATIVE MATTERS
1.  Staff Report, as Required

Ms. Nguyen stated that unless an emergency were to arise, the Board would not need to meet until May 6, 2025.

BOARD MEMBER COMMENTS
There were no Board Member comments.
ADJOURNMENT

There being no further business to come before the Board, a motion was made by Mr. Harrison, seconded by Ms. Marmanillo and unanimously passed adjourning the Regular Board Meeting at 9:51 a.m.

Secretary/Assistant Secretary	Chairperson/Vice Chairperson

Page 4 of 4

Publication Date 2025-04-16

Subcategory
Government Publications - Notices of Hearings

Notice of Public Hearing and Special Board Meeting of the Meadow Pines Community Development DistrictThe Board of Supervisors (the Board) of the Meadow Pines Community Development District (the District) will hold a Public Hearing and Special Board Meeting on May 6, 2025, at 9:30 a.m., or as soon thereafter as can be heard, in a Meeting Room at the Cobblestone Clubhouse located at 14701 SW 10 th Street, Pembroke Pines, Florida 33027. The purpose of the Public Hearing is to receive public comment on the Fiscal Year 2025/2026 Proposed Final Budget and Non-Ad Valorem Assessment Roll of the District. The purpose of the Special Board Meeting is for the Board to consider any other District business which may properly come before the Board. A copy of the Budget and/or the Agenda for these meetings may be obtained from the Districts website or from the District Manager ( nnguyen@sdsinc.org ) Telephone: 786-347-2700 ext. 2027 and/or toll free at 1-877-737-4922 (District Managers Office), during normal business hours. The meetings are open to the public and will be conducted in accordance with the provisions of Florida law for community development districts. Meetings may be continued as found necessary to a time and place specified on the record. There may be occasions when one or more Board Members will participate by telephone; therefore, a speaker telephone will be present at the meeting location so that Supervisors may be fully informed of the discussions taking place. In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at these meetings should contact the District Manager at 786-347-2700 ext. 2027 and/or toll-free at 1-877-737-4922, at least seven (7) days prior to the date of the meetings. If any person decides to appeal any decision made with respect to any matter considered at this Public Hearing and Special Board Meeting, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at their own expense and which record includes the testimony and evidence on which the appeal is based. Meetings may be cancelled from time to time without advertised notice. Meadow Pines Community Development District www.meadowpinescdd.org 4/16/25, 4/23/25 7797136

RESOLUTION NO. 2025-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT APPROVING AND ADOPTING A FISCAL YEAR 2025/2026 FINAL BUDGET INCLUDING NON-AD VALOREM SPECIAL ASSESSMENTS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Meadow Pines Community Development District (“District”) has prepared a Proposed Budget and Final Special Assessment Roll for Fiscal Year 2025/2026 and has held a duly advertised Public Hearing to receive public comments on the Proposed Budget and Final Special Assessment Roll; and

WHEREAS, following the Public Hearing and the adoption of the Proposed Budget and Final Assessment Roll, the District is now authorized to levy non-ad valorem assessments upon the properties within the District.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT, THAT:

Section 1. The Final Budget and Final Special Assessment Roll for Fiscal Year 2025/2026 attached hereto as Exhibit “A” is approved and adopted, and the assessments set forth therein shall be levied.
Section 2.  The Secretary of the District is authorized to execute any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution.

PASSED, ADOPTED and EFFECTIVE this 6th day of May, 2025.

ATTEST:	MEADOW PINES
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Meadow Pines Community Development District

Final Budget For Fiscal Year 2025/2026
October 1, 2025 - September 30, 2026

CONTENTS

FINAL BUDGET

DETAILED FINAL BUDGET

DETAILED FINAL DEBT SERVICE FUND BUDGET

ASSESSMENT COMPARISON

FINAL BUDGET
MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2025/2026
OCTOBER 1, 2025 - SEPTEMBER 30, 2026

REVENUES	
FISCAL YEAR 2025/2026 BUDGET	
O&M Assessments	96,110	
Debt Assessments	690,183	
Other Revenue	200	
Interest Income	1,200	
		
TOTAL REVENUES	$	787,693	
		
EXPENDITURES		
Supervisor Fees	2,400	
Payroll Taxes	200	
Engineering	4,000	
Management	16,188	
Legal	8,500	
Assessment Roll	6,000	
Audit Fees	3,700	
Arbitrage Rebate Fee	600	
Insurance	7,500	
Legal Advertisements	1,500	
Miscellaneous	550	
Postage	150	
Office Supplies	250	
Dues & Subscriptions	175	
Trustee Fees	7,100	
Continuing Disclosure Fee	1,000	
Website Management	2,000	
Stormwater Management	20,000	
Perimeter Fence Repairs	7,230	
Miscellaneous Maintenance	1,500	
Reserve	1,200	
TOTAL EXPENDITURES	$	91,743	
		
REVENUES LESS EXPENDITURES	$	695,950	
		
Bond Payments	(648,772)	
		
BALANCE	$	47,178	
		
County Appraiser & Tax Collector Fee	(15,726)	
Discounts For Early Payments	(31,452)	
		
EXCESS/ (SHORTFALL)	$	-	
		
Carryover From Prior Year	0	
		
NET EXCESS / (SHORTFALL)	$	-	

DETAILED FINAL BUDGET
MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2025/2026
OCTOBER 1, 2025 - SEPTEMBER 30, 2026

REVENUES	
FISCAL YEAR 2023/2024 ACTUAL	
FISCAL YEAR 2024/2025 BUDGET	
FISCAL YEAR 2025/2026 BUDGET	

COMMENTS	
O&M Assessments	98,137	96,156	96,110	Expenditures Less Interest, Other Revenues & Carryover/.94	
Debt Assessments	693,577	690,183	690,183	Bond Payments/.94	
Other Revenue	179	200	200	Pollution Insurance Reimbursement	
Interest Income	7,746	600	1,200	Projected At $100 Per Month	
					
TOTAL REVENUES	$	799,639	$	787,139	$	787,693		
					
EXPENDITURES					
Supervisor Fees	1,800	2,400	2,400	No Change From 2024/2025 Budget	
Payroll Taxes	138	200	200	Projected At 8 Percent Of Supervisor Fees	
Engineering	2,650	5,000	4,000	$1,000 Decrease From 2024/2025 Budget	
Management	15,276	15,732	16,188	CPI Adjustment	
Legal	8,597	8,500	8,500	No Change From 2024/2025 Budget	
Assessment Roll	6,000	6,000	6,000	As Per Contract	
Audit Fees	3,500	3,600	3,700	$100 Increase From 2024/2025 Budget	
Arbitrage Rebate Fee	600	600	600	No Change From 2024/2025 Budget	
Insurance	6,773	7,300	7,500	Fiscal Year 2024/2025 Expenditure Was $7,037	
Legal Advertisements	599	1,700	1,500	$200 Decrease From 2024/2025 Budget	
Miscellaneous	751	550	550	No Change From 2024/2025 Budget	
Postage	174	150	150	No Change From 2024/2025 Budget	
Office Supplies	180	250	250	No Change From 2024/2025 Budget	
Dues & Subscriptions	175	175	175	No Change From 2024/2025 Budget	
Trustee Fees	6,815	7,200	7,100	$100 Decrease From 2024/2025 Budget	
Continuing Disclosure Fee	1,000	1,000	1,000	No Change From 2024/2025 Budget	
Website Management	2,000	2,000	2,000	No Change From 2024/2025 Budget	
Stormwater Management	18,280	20,000	20,000	No Change From 2024/2025 Budget	
Perimeter Fence Repairs	0	5,230	7,230	$2,000 Increase From 2024/2025 Budget	
Miscellaneous Maintenance	20,466	2,500	1,500	Drainage Structures & Catch Basin Maintenance	
Reserve	0	1,100	1,200	Reserve	
TOTAL EXPENDITURES	$	95,774	$	91,187	$	91,743		
					
REVENUES LESS EXPENDITURES	$	703,865	$	695,952	$	695,950		
					
Bond Payments	(653,157)	(648,772)	(648,772)	2026 P & I Payments Less Earned Interest	
					
BALANCE	$	50,708	$	47,180	$	47,178		
					
County Appraiser & Tax Collector Fee	(16,769)	(15,726)	(15,726)	Two Percent Of Total Assessment Roll	
Discounts For Early Payments	(29,274)	(31,454)	(31,452)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$	4,665	$	-	$	-		
					
Carryover From Prior Year	0	0	0	Carryover From Prior Year	

NET EXCESS / (SHORTFALL)	
$	4,665	
$	-	
$	-		

DETAILED FINAL DEBT SERVICE BUDGET
MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2025/2026
OCTOBER 1, 2025 - SEPTEMBER 30, 2026

REVENUES	FISCAL YEAR 2023/2024 ACTUAL	FISCAL YEAR 2024/2025 BUDGET	FISCAL YEAR 2025/2026 BUDGET	

COMMENTS	

Interest Income	
33,586	
1,000	
2,000	
Projected Interest For 2025/2026	

NAV Tax Collection	
653,157	
648,772	
648,772	
Maximum Debt Service Collection	

Prepaid Bond Collection	
0	
0	
0	
Prepaid Bond Collection	

Total Revenues	
$	686,743	
$	649,772	
$	650,772		

EXPENDITURES					

Principal Payments (2014A-1)	
330,000	
345,000	
360,000	
Principal Payment Due In 2026	

Principal Payments (2014A-2)	
65,000	
65,000	
70,000	
Principal Payment Due In 2026	

Bond Redemption	
0	
5,329	
5,208	
Estimated Excess Debt Collections	

Interest Payments (2014A-1)	
203,309	
183,374	
168,464	
Interest Payments Due In 2026	

Interest Payments (2014A-2)	
56,675	
51,069	
47,100	
Interest Payments Due In 2026	

TOTAL EXPENDITURES	
$	654,984	
$	649,772	
$	650,772		

EXCESS/ (SHORTFALL)	
$	31,759	
$	-	
$	-		

Series 2014A-1 Bond Refunding Information	
Original Par Amount =	$7,125,000	Annual Principal Payments Due =	May 1st	
Interest Rate = Issue Date = Maturity Date =	1.05% - 4.625%
May 2014
May 2034	Annual Interest Payments Due =	May 1st & November 1st	
Par Amount As Of 1/1/25 =	$4,235,000			

Series 2014A-2 Bond Refunding Information	
Original Par Amount =	$1,385,000	Annual Principal Payments Due =	May 1st	
Interest Rate = Issue Date = Maturity Date =	5.75% - 6.00%
May 2014
May 2034	Annual Interest Payments Due =	May 1st & November 1st	
Par Amount As Of 1/1/25 =	$885,000			

Page 14

Meadow Pines Community Development District Assessment Comparison

Fiscal Year	Fiscal Year		Fiscal Year		Fiscal Year	Fiscal Year	
2021/2022	2022/2023		2023/2024		2024/2025	2025/2026	
Assessment	Assessment		Assessment		Assessment	Projected Assessment	
Before Discount*	Before Discount*		Before Discount*		Before Discount*	Before Discount*	

O&M Assessment For Phase 1	
$	
64.49	
$	
124.49		
$	124.49		
$	124.24		
$	
124 18	
Debt Assessment For Phase 1	$	834.02	$	834.02		 $	834.02		 $	834.02	$	834 02	
Total For Phase 1	$	898 51	$	958 51		$	958 51		$	958 26	$	958 20	

O&M Assessment For Phase 2	
$	64.49	
$	124.49		
$	124.49		
$	124.24	
$	124 18	
Debt Assessment For Phase 2	$	964.50	$	964.50		 $	964.50		 $	964.50	$	964 50	
Total For Phase 2	$	1,028 99	$	1,088 99		$	1,088 99		$	1,088 74	$	1,088 68	

* Assessments Include the Following:			Phase 1 Information		
4% Discount for Early Payments			Total Units	418	
1% County Tax Collector Fee			Prepayments	1	
1% County Property Appraiser Fee			Billed For Debt	417	
Community Information:			
Phase 2 Information		
Phase One	418		Total Units	356	
Phase Two	356		Prepayments	1	
Total Units	774		Billed For Debt	355	

IV

RESOLUTION NO. 2025-05

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2025/2026 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, it is necessary for the Meadow Pines Community Development District ("District") to establish a regular meeting schedule for fiscal year 2025/2026; and

WHEREAS, the Board of Supervisors (the “Board”) of the District has set a regular meeting schedule, location and time for District meetings for fiscal year 2025/2026 which is attached hereto and made a part hereof as Exhibit “A”.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT, BROWARD COUNTY, FLORIDA, AS FOLLOWS:

Section 1.   The above recitals are hereby adopted by the Board.

Section 2.  The regular meeting schedule, time and location for meetings for fiscal year 2025/2026 which is attached hereto as Exhibit “A” is hereby adopted and authorized to be published.
PASSED, ADOPTED and EFFECTIVE this 6th day of May, 2025.

ATTEST:	MEADOW PINES
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2025/2026 REGULAR MEETING SCHEDULE

NOTICE IS HEREBY GIVEN that the Board of Supervisors (the “Board”) of the Meadow Pines Community Development District (the “District”) will hold Regular Meetings for Fiscal Year 2025/2026 at 9:30 a.m. at the Cobblestone Clubhouse located at 14701 SW 10th Street, Pembroke Pines, Florida 33027, on the following dates:

October 16, 2025
February 19, 2026
April 16, 2026
June 18, 2026
August 20, 2026

The purpose of the meetings is to conduct any business coming before the Board. Meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Copies of agendas for any of the meetings may be obtained from the District’s website or by contacting the District Manager at nnguyen@sdsinc.org and/or toll-free at 1-877-737-4922.

From time to time one or more Board members may participate by telephone; therefore, a speaker telephone will be present at the meeting location so that Board members may be fully informed of the discussions taking place. Meetings may be continued as found necessary to a time and place specified on the record.

If any person decides to appeal any decision made with respect to any matter considered at these meetings, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.

In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at any of these meetings should contact the District Manager at nnguyen@sdsinc.org and/or toll free at 1-877-737-4922 at least seven (7) days prior to the date of the particular meeting.
Meetings may be cancelled from time to time without advertised notice.
MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT
www.meadowpinescdd.org

PUBLISH: SUN SENTINEL	10/06/25

MEMORANDUM
TO:	District Manager

FROM:	Billing, Cochran, Lyles, Mauro & Ramsey, P.A. District Counsel

DATE:	February 10, 2025

RE:	Stormwater system legal requirements update

As district counsel, throughout the year we continuously monitor state legislation and municipal and county ordinances that may be applicable to the governance and operation of our special district clients. Below is a summary of the current stormwater system requirements for Miami-Dade County, Florida (which include requirements imposed statewide by the Florida legislature, requirements for systems within the jurisdiction of the South Florida Water Management District (SFWMD), and requirements exclusive to Miami-Dade County imposed by county ordinances). We suggest that you review the legal requirements with the district engineer of each special district to ensure that appropriate inspections, reporting and funding for the applicable stormwater management system are in place.

2021 Requirements for Districts with Stormwater Systems:
In 2021, the Florida legislature created Section 403.9302, Florida Statutes, which required that local governments, including special districts, develop a 20-year needs analysis of the stormwater management system. This required each special district to provide a report no later than June 30, 2022, to the county in which the special district was located providing the following:

Description of stormwater management program or system and its facilities and projects;
Number of current and projected residents served in 5-year increments;
Current and projected service area for stormwater management program and system;
Current and projected costs of providing services in 5-year increments;
Estimated remaining useful life of facility or its major components;
Recent 5-year history of annual contributions and capital expenditures for maintenance or expansion; and
Special district’s plan to fund the maintenance or expansion of the facility or its major components.
Each county was required to compile and submit a cumulative report to the state. Thereafter, the state issued a comprehensive report on its findings. Unless a further change in state legislation occurs, each special district must submit this stormwater management needs report again on June 30, 2027.

New Requirements for Districts with Stormwater Systems: Chapter 2024-275, Laws of Florida
During this past legislative session, the state enacted Chapter 2024-275, effective June 28, 2024, known as the Florida Stormwater Ratification Bill, which codified several significant changes to the Environmental Resource Permit Handbook promulgated by the Florida Department of Environment Protection (FDEP) (the “FDEP Handbook”).

Operation and Maintenance Plan:
As it relates to stormwater management systems, the FDEP Handbook requires that an applicant for construction, alteration or operation of a stormwater management system shall provide a written operation and maintenance plan (“O&M Plan”) at the time of application. The O&M Plan shall provide the following:

List and details of all stormwater system components, including location, type, how systems connect, etc.;
List and description of maintenance and inspection tasks for the system and its components (specific procedures provided);
Regular inspection and maintenance schedules;
Inspection checklists;
Copies of or references to pertinent sections of covenants, conditions, restrictions or other documents, permits approvals, and agreements that govern operation and maintenance of the stormwater system; and
Permitted or as-built plans of the stormwater system.
The O&M Plan must also include a list of after-hours telephone numbers for key maintenance personnel in case of emergencies and information necessary for reviewing copies of maintenance and inspection records. This O&M Plan must be maintained by the operation and maintenance entity, and if a third party performs the operation and maintenance, the permittee remains responsible for all the requirements.

Additional Inspections and Reports – Florida Requirements:

The new legislation also requires additional inspections and reports from districts with stormwater infrastructure. The FDEP Handbook provides that the applicant may propose a maximum frequency of inspections for a stormwater system of 5 years, but FDEP may determine that the stormwater system requires a greater minimum frequency of inspections and includes a chart of the type of system and the inspection frequency for that system, which could require yearly inspections. The stormwater management system inspections conducted on or after June 28, 2025, require a qualified inspector to conduct the inspection and submit the reports. FDEP also has adopted additional requirements for each regional water management district, including the South Florida Water Management District (SFWMD). These additional requirements, including the inspection checklist, are available on SFWMD’s website (www.sfwmd.gov), which provides for the reporting requirements and signature of the inspector. The inspection report shall be submitted within 30 days of the date of the inspection.

Transfer of Permits for Stormwater Management Systems:

Based on this new legislation and the requirements for permit applications, prior to the acceptance of the transfer of any permit for the stormwater management system, the district manager should obtain the O&M Plan from the developer and confirm that the above requirements have been met. Additionally, the district manager will need to budget for the required inspections and reporting by a qualified inspector.

New Requirements for Districts located in Miami-Dade County
Additional Inspections and Reports – Miami-Dade County Requirements:

In Miami-Dade County, the County Commission enacted an ordinance imposing new stormwater management reporting and inspection requirements which commence 3 years after adoption of the ordinance (September 4, 2027). These new ordinance amendments require owners and operators of stormwater management systems that connect to or drain into a public right-of- way drainage infrastructure to certify the stormwater system and submit an asset inventory of the stormwater system and structures, inspections/maintenance records, and maintenance standard operating procedures to the County. After the first certification, the stormwater management system will need to be certified every 10 years thereafter, unless the County determines an earlier recertification is required.

If the requirements above apply to the special district, the district manager should discuss with the district engineer the anticipated costs of certifying the stormwater system, including the asset inventory of the structures, maintenance standard operating procedures and maintenance report formats to comply with the new County requirements.

Miami-Dade County Class V Dewatering Permits:

Additionally, the Miami-Dade County Commission amended the code of ordinances to require Class V permits for dewatering operations associated with the cleaning and maintenance of stormwater management systems. Dewater means to discharge either on- or off-site water from an excavation, underground structure, or depressed lands, which includes the cleaning of stormwater infrastructure systems in the special districts. Presently, a special district, or its contractor, will need to apply for and obtain a permit from Miami-Dade County Department of Environmental Resource Management (DERM) prior to the stormwater cleaning. Previously, the special district did not have to obtain a permit from DERM to perform stormwater structure cleaning. There are multiple costs involved, which vary depending upon the length of time of the permit. According to the information provided by DERM, the fee for a one-year permit is $2,150, as provided on the permit application form. The permit must be issued before work commences, otherwise there will be fines equal to double the permit cost imposed by Miami-Dade County. It is imperative that the permit be issued, and that this requirement is included in the agreement with a contractor. There are also other requirements that the contractor will need to adhere to as a part of the cleaning of the stormwater system under the permit, including, but not limited to, a description of the portion of the infrastructure to be cleaned, the equipment to be used for cleaning,

the standard operating procedure for the cleaning, details and specifications of required pre- treatment system if discharged into same stormwater infrastructure, information on how the filtrate will be collected, transported, and disposed of, details for the authorized facility where the solid content of the truck will be transported, visual inspection of the drainage structure and content for signs of contamination, and proper use of the equipment.

Recommendation
Taking all of these current and new requirements into account, it would benefit the special district for the district engineer to review the current stormwater management systems, including having the district engineer make a determination of: whether mapping is required to identify the location of the stormwater infrastructure, the current condition of the infrastructure, the required maintenance of the system, a maintenance plan, the estimate for the future needs of the stormwater system as a whole and the estimated costs for the regular maintenance (including permit costs) and future capital costs.

MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION
EVALUATION CRITERIA

Ability of Personnel (10 Points).

(E.g., geographic locations of the firm’s headquarters or permanent office in relation to the project; capabilities and experience of key personnel; evaluation of existing work load; proposed staffing levels, etc.)

Proposer’s Experience (10 Points).

(E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other Community Development Districts in other contracts; character, integrity, reputation of Proposer, etc.)

Understanding of Scope of Work (10 Points).

Extent to which the proposal demonstrates an understanding of the District’s needs for the services requested.

Ability to Furnish the Required Services (10 Points).

Present ability to manage this project and the extent to which the proposal demonstrates the adequacy of Proposer’s financial resources and stability as a business entity necessary to complete the services required (E.g. the existence of any natural disaster plan for business operations).

Price (10 Points).
Points will be awarded based upon the price bid for the rendering of the services and reasonableness of the price to the services.

MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS

District Auditing Services for Fiscal Years 2024/2025, 2025/2026 and 2026/2027 With Two Year Option (2027/2028 and 2028/2029)
Broward County, Florida

MEADOW PINES COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION INSTRUCTIONS TO PROPOSERS

SECTION 1. DUE DATE. Sealed proposals must be received no later than August 19, 2025 at 4:00 p.m., at the offices of District Manager, located at 2501A Burns Road, Palm Beach Gardens, Florida 33410.

SECTION 2. FAMILIARITY WITH THE LAW. By submitting a proposal, the Proposer is affirming its familiarity and understanding with all federal, state, and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations.

SECTION 3. QUALIFICATIONS OF PROPOSER. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District.

SECTION 4. REJECTION OF PROPOSAL. Proposers shall be disqualified and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization.

SECTION 5. SUBMISSION OF PROPOSAL. Submit one (1) copy of the Proposal Documents and one digital copy, and other requested attachments at the time and place indicated herein, which shall be enclosed in an opaque sealed envelope, marked with the title “Auditing Services – Meadow Pines Community Development District” on the face of it.

SECTION 6.  MODIFICATION AND WITHDRAWAL.  Proposals may be
modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. After proposals are opened by the District, no proposal may be withdrawn for a period of ninety (90) days.

SECTION 7. PROPOSAL DOCUMENTS. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions (the “Proposal Documents”).

SECTION 8. PROPOSAL. In making its proposal, each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith.

SECTION 9. BASIS OF AWARD/RIGHT TO REJECT. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District.

SECTION 10. CONTRACT AWARD. Within fourteen (14) days of receipt of the Notice of Award from the District, the Proposer shall enter into and execute a Contract (engagement letter) with the District.

SECTION 11. LIMITATION OF LIABILITY. Nothing herein shall be construed as or constitute a waiver of District’s limited waiver of liability contained in section 768.28, Florida Statutes, or any other statute or law.

SECTION 12. MISCELLANEOUS. All proposals shall include the following information in addition to any other requirements of the proposal documents.

List position or title of all personnel to perform work on the District audit. Include resumes or each person listed; list years of experience in present position for each party listed and years of related experience.

Describe proposed staffing levels, including resumes with applicable certifications.

Three references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person.
SECTION 13. PROTESTS. Any protest regarding the Proposal Documents, must be filed in writing, at the offices of the District Manager, within seventy-two (72) hours after receipt of the Request for Proposals and Evaluation Criteria or other contract documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to the aforesaid Request for Proposals, Evaluation Criteria, or other contract documents.

SECTION 14. EVALUATION OF PROPOSALS. The criteria to be used in the evaluation are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents.

SECTION 15. REJECTION OF ALL PROPOSALS. The District reserves the right to reject any and all bids, with or without cause, and to waive technical errors and informalities, as determined to be in the best interests of the District.